Create your own email address

An own email domain costs about 15 to 50€ per year, depending on the number of desired email addresses. The cost is composed of the domain purchase & web hosting.

You can choose general settings for all email addresses:

• Server spam filter: intercepts emails from botnet PCs and incompletely configured servers.
• Catch-All settings: Emails to addresses which do not exist can be forwarded to your existing addresses.

The following settings can be made individually for each e-mail address:

• Forwarding: Emails sent to a specific address will be forwarded to any other email address.
• Spam filter: Make extensive settings on how spam mails should be handled.
• Blacklist & Whitelist: Blacklist and whitelist entries allow you to define addresses from which emails are rejected or accepted by default.
• Out of office notification: Emails to your address will be answered automatically for a certain period of time. For example, stating that you are currently out of the office.
• Email Aliases: Create alias addresses for your primary email address.
• Email pickup service: set up the pickup service to receive email from any other addresses in your primary email account.

Brand: The domain should reflect the name of your brand to increase professionalism and credibility.

Memorable: Choose a domain that is easy to remember.

Keep it short: Short addresses are not only easy to remember, but can also be written down more quickly.

Domain extension: Choose an appropriate top-level domain such as “.de”, “.com”, “.email” or others, depending on your geographic or business focus.

Avoid umlauts: Umlauts can cause problems with older mail programs when sending and receiving.

First of all, register the desired domain name and an email hosting. Once they are active, you can start creating your email address and setting it up on your devices.

• Professionalism and credibility: With an individual e-mail domain like “vorname.nachname@muster-email.de” you appear professional and serious. This conveys trust and credibility to your customers and business partners.

• Security and privacy: Compared to free email services, with your own email domain you have more control over your data and configure individual security measures such as spam filters.

• Brand identity: the email domain can contain the name of your company, which helps to make your brand better known.

1. Buy email domain: Register a trusted domain name for your email address.
2. Email Hosting: Additionally you need an email hosting for your emails
3. Create email addresses: Once the services are active, you can create addresses for you and your family or colleagues.
4. Set up mail programs: Finally, set up the email addresses on your devices. You can find instructions on how to do this in our e-mail manual.
5. Customize spam filters, etc: If needed, you can configure spam filters, forwarding, out-of-office notifications, etc.

For a serious e-mail appearance, no freemail provider should be used and birth dates, umlauts and hyphens should be avoided in the address.

Examples of reputable email addresses:

• “kontakt@muster-email.de”
• “max@muster-email.de”

Example of dubious addresses:

• “max_mustermann1985@freemail.tld”
• “musterfirma_2023@freemail.tld”

You can create email addresses for free with various providers. For companies, however, a reputable email address is essential. There are 2 cost factors involved.

To create a business email address, you need a domain like “muster-email.com”. You can then use this for your emails like “max@muster-email.de” or for your website “www.muster-email.de”.

If you want to use email only, order an email hosting package. If you also want to create a website, you will need a web hosting package.

Once you have ordered your email domains and created the addresses, you can set them up in mail programs like Outlook, Apple Mail, etc. You can find the instructions in our e-mail manual.